The Complete Compliance Platform for Australian Heavy Vehicle Operators

NHVR-approved EWD and a complete Risk-Based Safety Management System for HVNL, WAHVA and CLOCS-A — ready for the 2026 HVNL reforms.

One compliance platform for your entire fleet— Electronic Work Diary, pre-start inspections, fit for duty, mass management, maintenance, incident reporting and complete SMS evidence. Covering all 5 SMS outcome areas, BFM, AFM and WA rules nationwide.

NHVR Approved

Covers HVNL, WAHVA & CLOCS-A

All 5 SMS Outcome Areas

$0 Setup Fees

4.5 Rating

15,000+ drivers trust Hubfleet

Free trial available

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Trusted by Leading Australian Operators

Heavy Vehicle Compliance is Changing

The 2026 HVNL reforms introduce mandatory Safety Management System requirements that fundamentally change how heavy vehicle operators must approach compliance.

Challenges facing operators

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Mandatory SMS requirements

5 outcome areas to implement and maintain systematically

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Risk-based approach

Proactive risk identification and control, not just reactive compliance

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Digital systems required

Complete audit trail and traceability across all safety activities

Audit readiness

Evidence-based demonstration that your SMS is present, suitable, operating, and effective

For many operators, this represents a complete shift from reactive compliance to proactive safety management.

Everything You Need for HVNL in One Platform

Hubfleet is purpose-built for HVNL. Every feature connects to the systematic safety management approach the new regulations require. From NHVR-approved EWD to complete risk management, incident investigation, and continuous improvement—all in a single, unified digital platform.

One unified platform. Seamlessly connects with leading telematics providers for GPS cross-checking.

Safety Management System

Hubfleet gives you a complete digital Safety Management System designed around the HVNL SMS standards. Instead of scattered spreadsheets and paper files, you get one platform to plan, run, and prove your safety processes.

Capture policies, procedures, risks, incidents, corrective actions, and assurance activities in a single system with full audit trails. When NHVR or an auditor asks how your SMS ispresent, suitable, operating and effective, you can show real evidence instead of chasing documents.

View Safety Management System solution

Electronic Work Diary (EWD)

Hubfleet's NHVR-approved Electronic Work Diary replaces paper work diaries with a driver-friendly mobile app and real-time compliance monitoring. Drivers log work and rest in seconds, and the system handles complex rule sets for you.

Support BFM, AFM and WA fatigue rules in one platform, with GPS cross-check to validate entries and real-time alerts for potential breaches. Give record keepers and managers instant visibility of fatigue risk across the fleet.

View Electronic Work Diary (EWD) solution

Risk Management

Move from reactive incident handling to proactive, risk-based safety management. Hubfleet brings hazards, risks, controls and incidents together in one unified risk register aligned with HVNL expectations.

Frontline staff can report hazards and incidents from the app, while managers assess risk, assign controls, and track whether those controls are effective over time. Trend analysis helps you spot emerging risks before they turn into major events.

View Risk Management solution

Fatigue Management

Assess roster risk before shifts start, track cumulative fatigue over time, and correlate fatigue-related events with driver schedules. Use data-driven insights to adjust work patterns and demonstrate to regulators that fatigue risk is being actively controlled.

Go beyond basic work/rest rules with a full fatigue risk management approach. Hubfleet supports standard HVNL requirements as well as advanced AFM scenarios, giving you the tools to design and monitor safer rosters.

View Fatigue Management solution

Maintenance Management

Keep vehicles safe, roadworthy and ready for inspection with a digital maintenance workflow. Hubfleet connects pre-start checks, defect reports, scheduled services and repair history in one place.

Drivers can record defects directly from the app, automatically creating work orders and updating the maintenance record for each asset. Service schedules, reminders and complete maintenance histories make it easier to prove you are systematically managing vehicle safety.

View Maintenance Management solution

Mass Management

Manage axle and gross mass compliance with confidence across your fleet. Hubfleet helps you capture, store and review weight records so you can show that vehicles are being loaded within legal limits.

Record weighbridge results and loading checks against specific vehicles, trips and sites, and surface trends where loads are frequently close to or over limits. Use this data to refine loading practices, reduce infringement risk and demonstrate that mass is being actively controlled as part of your SMS.

View Mass Management solution

Custom Forms & Workflows

Every operator runs slightly differently. With Hubfleet you can digitise your own safety and compliance processes instead of forcing them into a rigid system. Custom forms and workflows let you capture the checks, reports and approvals that matter for your business.

Build mobile-friendly forms for site inductions, toolbox talks, NCRs, inspections, and more. Route submissions into the right review and approval flow, and keep a complete record of who did what, when. This helps you show that your SMS is not only documented, but actively operating in day-to-day work.

Download HVNL2 Preparation Checklist

View Custom Forms & Workflows solution

Ready for HVNL. Right Now.

Hubfleet addresses every HVNL SMS outcome area with purpose-built features, audit-ready documentation, and complete traceability. We've done the compliance work so you can focus on running your business.

SMS Standard 1: Leadership & Commitment

Safety objectives and KPI tracking
Management review workflows
Resource allocation documentation

SMS Standard 2: Risk Management

Unified risk register
Risk assessment tools and matrix
Control effectiveness tracking
Hazard identification workflows

SMS Standard 3: People

Training records and competency management
Fit-for-duty assessments
Fatigue management (BFM/AFM/WA)

SMS Standard 4: Safety Systems

Digital policy library
Operational controls and procedures
Maintenance management system
Chain of responsibility tools

SMS Standard 5: Assurance, Monitoring and Improvement

Performance monitoring and reporting
Internal audit and management review tools
Continuous improvement tracking

PSOE Audit Criteria

Present: Complete SMS framework covering all 5 outcome areas
Suitable: Tailored to your operations with configurable controls and workflows
Operating: Evidence of active use through audit trails, timestamps, and user activity
Effective: Measurable outcomes and continuous improvement demonstrated through analytics

Download Free HVNL Compliance Guide

See How We Meet EachStandard

One Platform. Complete Visibility.

The Problem:

Most operators juggle multiple disconnected systems—separate tools for EWD, maintenance, incidents, policies, and risk management. Data silos mean you can't see the big picture, and compliance gaps only appear during audits.

With Hubfleet:

Everything connects in one unified platform. When a driver reports a vehicle defect, it automatically creates a maintenance work order, updates the risk register, and triggers relevant procedures—all without manual data entry. Your entire safety management system in one place.

Benefits:

Save hours of admin time every week
Single source of truth for all compliance activities
Real-time dashboards show fleetwide safety status
No integration costs or data sync issues

Prove Your SMS Works-Instantly

The Problem:

When NHVR or your auditor arrives, proving that your SMS is operating effectively requires hunting through files, emails, and paper records. You spend days preparing evidence that your systematic approach is more than just documents.

With Hubfleet:

Every action creates an automatic audit trail. Who did what, when, and why—all timestamped and traceable. Generate comprehensive compliance reports instantly. Work/rest summaries, breach investigations, incident trends, risk assessments, control effectiveness—everything auditors need, available at the click of a button.

Benefits:

Turn days of audit prep into minutes
Complete traceability across all activities
Evidence-based proof your SMS is operating
Export audit-ready reports in seconds

Works With Your Existing Systems

The Problem:

You've already invested in telematics for GPS tracking, vehicle monitoring, and fleet visibility. The last thing you want is another standalone system that creates more data silos or forces you to abandon existing tools that work.

With Hubfleet:

Seamlessly integrates with leading telematics providers including Teletrac, VDAC, Mix GPS, and more. Automatic GPS cross-check validates driver work/rest entries against your existing telematics data—meeting NHVR requirements while leveraging the systems you already have. One unified view of compliance, safety, and fleet operations.

Benefits:

No need to replace existing telematics investment
Automatic GPS cross-check for fatigue compliance
Single dashboard combining EWD, SMS, and telematics data
Reduce compliance risk with automated verification
Works with multiple telematics providers simultaneously

Drivers Use It, Not Resist It

The Problem:

Complex safety systems fail when drivers don't use them. If your EWD or incident reporting requires too many taps, unclear workflows, or constant connectivity, drivers find workarounds—creating compliance gaps and safety risks.

With Hubfleet:

Built for drivers from day one. Simple tap controls for work/rest logging. Offline mode for remote areas. One-tap incident reporting with voice notes and photos. Everything they need in one app that makes their job easier, not harder.

Benefits:

95%+ driver adoption rates
Works offline in remote locations
Less than 30 seconds to log work/rest
Drivers actually report hazards and near-misses

Built by Australians, for Australian Compliance

The Problem:

International EWD and safety systems struggle with Australian-specific requirements: AFM vs BFM distinctions, WA-specific rules, NHVR approval requirements, and unique fatigue calculation methods. Generic systems force you to adapt your operations to the software.

With Hubfleet:

Purpose-built for Australian heavy vehicle compliance. NHVR-approved EWD. Full BFM, AFM, and WA rules support. We understand interstate operations, GPS cross-check requirements, and the nuances of Australian fatigue law. Regular updates ensure you're always compliant as regulations evolve.

Benefits:

True multi-jurisdictional compliance (HVNL + WA)
Local support team with industry expertise
Understands Australian compliance landscape
Regular updates for regulatory changes

Trusted by Australia's Leading Fleets

"We have Hubfleet running on live screens in our office and the NHVR investigators were absolutely blown away. They told us they had never seen anything like the setup we have with Hubfleet's Electronic Work Diaries and maintenance programs. It makes our life easy and keeps us 100% audit-ready."

Jeff, Compliance & Maintenance Manager

Westlink Petroleum

"Real customer testimonial needed. Suggested focus: EWD ease of use and driver adoption."

Alfredo, Operations Manager

Occidental Petroleum

"Real customer testimonial needed. Suggested focus: SMS platform and HVNL preparation."

Kadin, Safety Manager

Chevron Petroleum

Jeff, Compliance & Maintenance Manager

Westlink Petroleum

"Real customer testimonial needed. Suggested focus: EWD ease of use and driver adoption."

Alfredo, Operations Manager

Occidental Petroleum

"Real customer testimonial needed. Suggested focus: SMS platform and HVNL preparation."

Kadin, Safety Manager

Chevron Petroleum

Jeff, Compliance & Maintenance Manager

Westlink Petroleum

"Real customer testimonial needed. Suggested focus: EWD ease of use and driver adoption."

Alfredo, Operations Manager

Occidental Petroleum

"Real customer testimonial needed. Suggested focus: SMS platform and HVNL preparation."

Kadin, Safety Manager

Chevron Petroleum

Jeff, Compliance & Maintenance Manager

Westlink Petroleum

"Real customer testimonial needed. Suggested focus: EWD ease of use and driver adoption."

Alfredo, Operations Manager

Occidental Petroleum

"Real customer testimonial needed. Suggested focus: SMS platform and HVNL preparation."

Kadin, Safety Manager

Chevron Petroleum

Trusted & Recognized by the Industry

Hubfleet is accredited, recommended, and trusted by leading industry bodies across Australia

Approved Electronic Work Diary Provider

Hubfleet is officially accredited by the National Heavy Vehicle Regulator as an approved EWD solution, meeting all technical and compliance standards.

Recommended Technology Partner

Recognized by TruckSafe as a recommended technology solution for safety and compliance management in the heavy vehicle industry.

Heavy Vehicle Industry Australia

Proud member of HVIA, Australia's peak body representing the heavy vehicle industry and advocating for operators nationwide.

Strategic Partnership

Partnering with NatRoad to support transport operators with compliant, practical technology solutions for modern fleet management.

National Road Freighters Association

Supporting NRFA and its members with technology solutions that help independent operators andsmall fleets manage compliance efficiently.

Industry Education & Workforce Development

Proud sponsor of Steering the Future, supporting education, advocacy, and the future of Australia's transport industry.

Co-Host & Sponsor

Co-hosting The Risky Business Podcast with Glyn Castanelli and Craig Forsyth, sharing practical compliance insights with transport operators.

Ready to Simplify Your Compliance?

Join 500+ Australian operators already using Hubfleet to prepare for HVNL

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Recommended for most fleets

Best if you're ready to get drivers logging now and explore Hubfleet at your own pace.

Full platform access — every feature, no limits

Drivers can start on EWD today

Real EWD, SMS, and compliance reporting from day one

No upfront costs · No lock-in contract

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Best for larger fleets or complex setups

Best if you've got specific integration questions, multiple sites, or want a tailored walkthrough first.

Tailored to your fleet and use case

30 minutes with a Hubfleet specialist

See the platform mapped against your fleet's compliance obligations

Get HVNL and SMS questions answered live

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500+ Australian operators

NHVR approved

Free trial

Australian-based support