April 2023 EWD App Update

Hubfleet Electronic Work Diary update

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Posted by Hubfleet

We heard you.

After launching the Hubfleet Electronic Work Diary almost one year ago, we’re excited to share our latest updates, including two highly requested features.


Simple report transfers.

This feature is designed for drivers using Hubfleet while working for companies still stuck on paper systems. This can be a pain for drivers when it comes to getting their electronic records to their employers.

So, we’ve created a Report Transfer feature. It’s simple and quick; drivers can do it in just a few clicks:

  1. Save employer as a contact (only required the first time).
  2. Click Report Transfer at the bottom of the screen.
  3. Choose a date range for the records.
  4. Select employer as the recipient.
  5. Hit send.

Hubfleet will automatically send an email to the employer with a PDF attachment of the driver’s records.



Dark mode.

We’ve also introduced a dark screen option. This dark mode significantly reduces the light emitted by screens while maintaining colour contrast for good readability. This is often a preferable feature for users, particularly in low-light environments, because it’s easier and more comfortable to read text and view images. It can also potentially reduce eye strain and dry eyes. Using dark mode can conserve battery life on devices with OLED or AMOLED screens, where dark pixels require less power to display than bright ones.



Improved place names.

We’ve added two features to improve the accuracy of place names.

When drivers input data at a work/rest change, Hubfleet uses reverse geocoding to automatically find the name of the driver’s location. This saves them from having to manually type the name into the diary and works well most of the time. Occasionally, due to poor GPS signal, the place name may be inaccurate. We’ve introduced a “Try Again” button to help correct this. When clicked, the GPS network is sampled several times over a few seconds to retrieve the most accurate location.

A related issue happens when a driver starts a rest and returns to work later from the same place. Occasionally, the geocoded place names are different even though the driver hasn’t moved. We’ve added an automatic alert when this happens, and drivers are prompted to match the place names with a few simple clicks.


Expanded safety management.

In line with the National Heavy Vehicle Regulator’s 9-step Safety Management System Roadmap, we’ve extended our safety management package.

The Roadmap is designed to help heavy vehicle operators develop and implement effective safety management systems. It provides a step-by-step guide to identifying hazards, assessing risks and implementing controls to minimise the risk of accidents and incidents.

With Hubfleet’s safety management package, drivers can now complete hazard and incident reports (and include photos) in the Hubfleet app. Fleet managers are alerted to the hazard/incident, which can then be managed and documented via the Hubfleet web portal.

We’ve also added a feature which allows fleet managers (or record keepers) to upload PDFs of policies and procedures in the web portal, which can be accessed by drivers in the app.


Looking ahead.

As we continuously strive to improve Hubfleet, we’re excited about what’s next. To build on our safety management package, we’re currently putting the finishing touches on a Loads module. This will include mass verification, customisable checklists (e.g., for load dimensions and restraints), as well as recording customer and supplier details for each load/trip.


To learn more about Hubfleet, visit our website or get in touch with our team.