Audit Readiness

Most customers report 2-3 days of preparation for a standard compliance audit. This includes generating requested reports, reviewing them for completeness, and organizing any supporting documentation. The actual report generation takes minutes; the prep time is mainly spent reviewing and familiarizing yourself with the evidence before the audit.

Yes. We can import historical work diary data, incident records, maintenance history, and training records from most common systems. This ensures audit trail continuity when switching to Hubfleet. Our implementation team will work with you to migrate the data most relevant to audit compliance.

Hubfleet reports can be exported as PDF (formatted reports) or Excel (raw data). If NHVR has specific formatting requirements, our support team can help generate custom reports or extract data in the required format. Most auditors are satisfied with our standard reports, which include all required audit trail information.

Hubfleet retains data in accordance with regulatory requirements and your organisational needs. Audit trails, version history, and archived documents are preserved for the long term. This ensures you can respond to audits or investigations covering extended historical periods.

Absolutely. We recommend running through a mock audit scenario during implementation or before your first real NHVR audit. Generate the typical reports NHVR would request, review them for completeness, and identify any gaps in documentation. Our customer success team can guide you through this process.

Hubfleet provides the tools and documentation to demonstrate compliance, but your actual compliance depends on your operations and adherence to regulations. That said, our customers consistently report excellent audit outcomes because Hubfleet makes it easy to demonstrate systematic compliance and due diligence. Many customers have received positive feedback from NHVR auditors on the quality and completeness of their records.

While we can't participate directly in NHVR audits, our support team is available to help you generate reports, find specific records, or troubleshoot any technical issues during the audit period. We've supported hundreds of customers through audits and can provide guidance on what evidence to prepare and how to present it.

While Hubfleet includes role-based access controls that could theoretically allow auditor access, most NHVR audits are conducted by requesting reports and documentation rather than direct system access. We recommend exporting reports rather than providing login access, as this gives you control over what information is shared and maintains audit trail integrity.