Mass Management for Heavy Vehicles

Drivers photograph weighbridge dockets and attach them to their load record in the Loads/Trips form. The photo is stored with GPS location and timestamp as part of the audit trail. For operators using on-board scales (e.g. Right Weigh), drivers enter the readout data directly into the form. For scale calibration verification, you can build a Custom Form to capture weighbridge certificate readings alongside on-board scale readings.

Yes. Hubfleet supports combination vehicles with separate weight recording for prime movers, trailers, and dollies. You can record axle group weights for each component and track GCM (Gross Combination Mass) compliance. Vehicle configurations are stored, making it quick for drivers to record weights for familiar combinations.

The system flags the entry as non-compliant when the entered weights exceed the configured limits for the vehicle's accreditation scheme. The overweight load is visible in the mass records for managers to review. You can then create an Incident Report to document the event and investigate the root cause, or create an NCR directly from the mass record — complete with risk rating — to track corrective actions through to closeout in the Actions Register.

Yes. Each vehicle has its axle groups configured with limits for each accreditation scheme (GML, CML, HML). You can also add custom accreditation schemes — for example, WA-specific schemes or PBS configurations. When a driver selects their accreditation scheme in the Loads/Trips form, the system validates against the correct limits for that vehicle and scheme.

Hubfleet provides evidence of reasonable steps: documented mass management policies (with driver acknowledgment), training records, digital weight recording with timestamps and GPS, overweight flagging with compliance reports, and Incident Reports or NCRs documenting investigation and corrective actions for overweight events. This audit trail demonstrates due diligence, which is the primary defense under CoR laws.

Yes. Drivers can record weights offline, and data syncs automatically when connectivity is restored. Photos are stored locally until upload is possible. This ensures compliance recording happens even in areas without mobile coverage.

You can generate weight history reports by vehicle, driver, date range, customer, or route. Reports include all weight records with photos, GPS locations, timestamps, and compliance status. Export as PDF or CSV for auditors, regulators, or legal proceedings.

No. Drivers use their existing smartphones to record weights and capture photos via the Loads/Trips form in the Hubfleet mobile app. If you use on-board scales, drivers manually enter the readout data into the form.

If a load is within General Mass Limits, drivers don't need to enter individual axle weights. They simply confirm with a single tap that they're within GML, and the system records it. If the load is under CML, HML, or another scheme, the driver selects the scheme and enters the detailed axle weights. This makes the most common scenario — a GML-compliant load — as fast as possible.

Yes. Hubfleet's Custom Forms feature lets you build any type of form for drivers or office staff to complete. This is useful for capturing additional mass-related data beyond the standard Loads/Trips form — for example, on-board scale calibration records, customer-specific loading checklists, or weighbridge verification forms. Custom Forms can be completed on both the mobile app and web portal.