Every Hubfleet solution, in one place

One integrated platform covering every compliance workflow Australian heavy vehicle operators need — from Electronic Work Diary through to a complete Risk-Based Safety Management System.
This page is a scannable index. For how to actually build your SMS step-by-step, see the How to Build Your SMS in Hubfleet playbook.

What You Get with Hubfleet

A single integrated system replacing the stack of disconnected tools most operators run today.

What You Need

Without Hubfleet

With Hubfleet

Fatigue management

Separate EWD provider + manual checking

Integrated EWD with real-time breach forecasting and GPS cross-check

Pre-start inspections

Paper books or a separate inspection app

Digital checklists on same app — timestamped, GPS-verified, photo-capable

Fit for duty

Paper forms or verbal declarations

Daily digital assessment with automatic supervisor escalation

Mass management

Manual load calculations and paper dockets

Digital load declarations, weighbridge capture, permit tracking

Maintenance

Spreadsheets and whiteboards

Scheduled servicing, fault-to-work-order workflow, overdue alerts

Incident reporting

Paper forms and email chains

Digital reporting with investigation workflows and CAR integration

Training records

Filing cabinets and manual expiry tracking

Digital register with auto-expiry alerts and competency sign-offs

Risk management

Static risk matrix in a spreadsheet, rarely updated

Live digital risk register linked to hazards, incidents, controls and corrective actions

Hazard controls

Controls buried in policies and procedures, hard to audit

Central controls library linked to risks, hazards, work orders and training

Corrective actions

Email chains, sticky notes, things falling through the cracks

Single Corrective Action Register (CAR) with owners, due dates, status tracking and closure evidence

Audit evidence

Weeks spent gathering records from multiple sources

All evidence accessible in-platform — auditors review directly in Hubfleet, with PDF and CSV export available

Feature Index

Every module in Hubfleet, one paragraph each. Click through for the full story.

Compliance & Operations

Electronic Work Diary(EWD)

NHVR-approved EWD with on-device breach forecasting, GPS cross-check, and support for every Australian fatigue rule set (Standard, BFM, AFM, Two-up, Exemption Notices, WA Solo/2-Up, custom AFM, plus HVNL reforms Alternative Compliance when finalised).

Fatigue Management

Real-time fleet fatigue dashboard, automated alerts, relief driver coordination, and full breach investigation tooling.

Fit for Duty

Daily digital FFD assessment covering sleep, fatigue, health, injuries, medications and psychological state, with automatic supervisor escalation.

Mass Management

Digital load declarations, weighbridge docket capture, permit tracking, and specialist support for grain, livestock, oversize and construction loads.

Maintenance & Defect Management

Km / hours / time-based scheduled servicing, fault-to-repair workflow from pre-start inspection through verified repair, and maintenance analytics.

Pre-Start Inspections (Custom Forms)

Digital checklists for every vehicle and equipment type, with critical-defect auto-grounding and fleet-wide completion tracking.

Safety Management System

Complete SMS covering all 5 HVNL reforms outcome areas (see mapping below).

Risk Management

Live digital risk register with links between risks, hazards, controls, incidents and corrective actions.

Risk Controls Library

Pre-built, editable library of hazard controls linked to risks, training requirements and policies.

Policies & Procedures

Safety policy library with version control, driver acknowledgment tracking, and template pack.

Hazard Reporting

Mobile hazard and near-miss reporting with GPS, photos, risk assessment and control assignment.

Incident Reporting & Investigation

Structured incident capture, root cause analysis, and integration with the Corrective Action Register.

Non-Conformance Reports (NCR)

Central Corrective Action Register with owner, due date, status tracking and closure verification.

Training & Competency Management

Training records, competency sign-offs, credential expiry tracking, role-based required training with automatic gap detection.

Evidence, Monitoring & Integration

PSOE Evidence Framework

Every daily operation generates Present / Suitable / Operating / Effective evidence for NHVR audits as a by-product.

Real-Time Telematics

Integrations with Teletrac Navman, VDAC, Mix Telematics, Webfleet (TomTom), Geotab, Procon and EROAD for automatic GPS cross-checking of driver status. Open integration API for other platforms.

Offline-first design. Hubfleet works for days without mobile connectivity. All entries, GPS locations and timestamps are captured locally on the driver's device and sync automatically when coverage returns — proven in outback, farming and mining operations.

SMS Coverage Across the 5 HVNL reforms Outcome Areas

Hubfleet isn't a collection of point tools bolted together — it's a complete Safety Management System covering all 5 HVNL reforms outcome areas:

Outcome Area

What Hubfleet Providesc

1. Leadership & Commitment

Management dashboards with KPI tracking, safety policy library with version control and acknowledgment tracking, resource allocation documentation

2. Risk Management

Digital Risk Management, hazard and near-miss reporting, incident investigation with root cause analysis, control effectiveness reviews, continuous improvement tracking

3. People

Training records, competency tracking, fit for duty assessments, medical certificate management, seasonal driver onboarding, fatigue monitoring and breach investigation

4. Assurance, Monitoring and Improvement

Real-time compliance dashboards, automated monitoring and alerts, Corrective Action Register (CAR), KPI trend analysis, PDF and CSV reporting

5. Safety Systems

Policies & Procedures Management with driver acknowledgments, EWD, pre-start inspections, defect management, mass management, maintenance scheduling, incident reporting, emergency procedures