Fatigue Management

Go Beyond Basic Compliance with Intelligent Fatigue Prevention

Hubfleet's NHVR-approved EWD predicts fatigue breaches before they happen — with real-time fleet monitoring, schedule legality checking, and every Australian rule set in one platform, including BFM, AFM, WA, and HVNL reforms Alternative Compliance.

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NHVR-approved EWD

Replaces spreadsheets, manual data entry, and reactive fatigue management with:

Real-time fatigue risk monitoring across your entire fleet

Early warning breach detection that identifies risks at the start of every shift

All Australian fatigue rule sets — BFM, AFM, WA, and HVNL Reform Alternative Compliance — in one platform

Schedule legality checking so you know rosters are compliant before drivers start

For Safety Managers

Monitor fatigue risk across your fleet in real-time with live dashboards

Identify high-risk patterns before they become incidents

Demonstrate proactive fatigue management in audits with comprehensive evidence

Reduce fatigue-related incidents through predictive analytics

Check schedule legality before publishing rosters

Track fatigue breaches, exceptions, and corrective actions automatically

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For Drivers & Operators

Know exactly when your next rest breach is coming with accurate forecasts

Receive proactive alerts before you approach fatigue limits

Understand your available work/rest time across all Australian rule sets

Access your work diary history anytime, anywhere

No more manual calculations or uncertainty about compliance

Plan rest strategically with the Rest Planner to maximise available work hours

For Management

Reduce operational risk with data-driven fatigue management

Optimise roster efficiency while maintaining safety standards

Meet HVNL reforms Outcome Area 3 (People) requirements for fatigue

Demonstrate due diligence with audit-ready fatigue evidence

Generate audit-ready fatigue reports with breach itemisation and fit for duty records

Make informed decisions with fleet-wide fatigue visibility

Comprehensive EWD — Current & HVNL reforms Rule Sets

Every Australian Fatigue Rule Set in One Platform

The Problem We Solve:

Most EWD systems only support a single fatigue framework, forcing operators to maintain parallel systems, manual calculations, or limit their operational flexibility — especially as the industry transitions from BFM and AFM to HVNL reforms' new Baseline and Alternative Compliance frameworks from mid-2026. This creates compliance gaps, administrative burden, and uncertainty about how to stay compliant through the transition.

With Hubfleet:

Support for all Australian fatigue rule sets — current and upcoming — is built into a single, integrated platform. Today, drivers working under BFM, AFM, WA Standard Hours, or WA BFM rules all use the same mobile app. When starting a shift, drivers select their work option (rule set) as required by the NHVR EWD Standard — the system then applies the correct fatigue rules automatically for all calculations, breach forecasts, and compliance checks. No parallel systems, no manual calculations, and no compliance gaps.

Ready for HVNL reforms Alternative Compliance:

From mid-2026, HVNL reforms replaces BFM and AFM with Baseline and alternative Compliance frameworks. The NHVR is expected to offer 8 pre-defined Alternative Compliance rule sets covering around 90% of current industry AFM usage. Hubfleet will implement all 8 rule sets, so they are configured and ready to go for operators from day one. For operators with unique requirements, bespoke rule set configurations will also be supported. Whether you're on BFM today, transitioning from AFM, or preparing for Alternative Compliance — Hubfleet has you covered with a single platform and no system migration required.

NHVR-Approved Accuracy:

Our EWD is NHVR-approved and regularly audited for rule set accuracy. Every work/rest calculation, breach forecast, and compliance check follows the logic defined in the Heavy Vehicle National Law and WA regulations. Updates to fatigue rules are automatically deployed to all users, ensuring you're always compliant with the latest requirements.

Multi-Jurisdiction Operations:

For interstate operators, Hubfleet supports both HVNL and WA rule sets within the same app. Drivers select the appropriate work option for their jurisdiction when starting a shift, and the system applies the correct fatigue rules for all calculations. Complete work/rest history is maintained across all jurisdictions, giving operators full visibility regardless of where drivers are operating.

Predictive Breach Forecasting

Prevent Fatigue Breaches Before They Happen

The Problem We Solve:

Traditional EWDs only tell drivers if they're currently in breach—by then it's too late. Drivers and controllers need to know when the next breach is coming so they can plan rest breaks, adjust schedules, and make proactive decisions. Without accurate forecasts, operators rely on driver estimates, leading to unexpected breaches, operational disruptions, and compliance risk.

With Hubfleet:

Every time a driver changes between work and rest, the system recalculates and displays exactly when their next rest breaks are due and their work/rest accumulations in real time. Drivers always know their available work hours and upcoming rest requirements.

Start Shift Simulation:

When a driver starts a shift, the system runs a simulation that assumes the driver works to the limit of their rule set as quickly as legally possible, then checks for potential breaches across all time periods (daily, 7-day, 14-day, night rest). If a forecast breach is found, the shift is marked as high risk, the driver is informed, and fleet managers receive an email notification showing the level and type of each forecasted breach. This gives managers visibility into potential issues at the very start of the day.

Multi-Period & Night Rest Monitoring:

Fatigue rules have multiple overlapping time periods, and breaching any one creates non-compliance. Hubfleet monitors all periods simultaneously and highlights which will breach first. The system also calculates when the next mandatory night rest is due and how it will reset available work hours — critical for long-haul drivers planning trips days in advance.

Driver Decision Tools:

The mobile app includes a Rest Planner that calculates exactly how long to rest for maximum available work hours, identifying key inflection points where a few extra minutes of rest unlock significantly more work time. A What-If Calculator lets drivers test different work/rest scenarios in real-time — empowering informed decisions without calling dispatch.

Schedule Checking Tool

Know Your Rosters Are Legal Before Drivers Start Work

The Problem We Solve:

Most operators build rosters based on operational needs and hope they're compliant. Without a way to check whether a proposed schedule actually meets fatigue rules, you're relying on manual calculations or finding out the hard way when drivers breach. Illegal rosters mean breaches, NCRs, and audit findings — all of which could have been prevented before the roster was published.

With Hubfleet:

The Schedule Checking Tool lets you define common shift types for your operation (e.g., Shift A, Shift B, Shift C) and then combine them into a proposed schedule. The system checks the schedule against the applicable fatigue rules and tells you whether it is legal or not. For example, you might build a 7-day schedule: Shift A, Shift B, Shift C, Day Off, Shift A, Shift A — and the system will confirm whether that combination complies with work and rest requirements under your selected rule set.

How It Works:

Define Shift Types: Set up your common shift patterns with start times, end times, and work/rest periods. For example, Shift A might be 6:00 AM – 6:00 PM, Shift B might be 2:00 PM – 12:00 AM.
Build a Schedule: Combine shift types into a multi-day roster. Add days off where needed.
Check Legality: The system applies the fatigue rules (BFM, AFM, WA, or Standard Hours) and determines whether the schedule is legal. If the schedule would cause a breach, the system identifies which rule is violated and where in the schedule the problem occurs.
Adjust and Recheck: Modify the schedule and recheck until you have a compliant roster.

Why This Matters:

Checking schedule legality before publishing rosters is a proactive fatigue control. Under HVNL reforms, operators need to demonstrate they identify and manage fatigue risks — checking rosters for compliance before drivers start work is exactly the kind of evidence auditors look for. It shifts your approach from reactive (investigating breaches after they happen) to preventive (ensuring rosters don't create breaches in the first place).

Practical for Real Operations:

Once you've confirmed a schedule is legal, you can reuse it confidently. Build a library of compliant shift combinations for different routes, customers, or operational patterns. When schedulers need to roster drivers, they can pick from proven-compliant templates rather than guessing whether a schedule will work.

Real-Time Fatigue Monitoring & Alerting

See Fleet-Wide Fatigue Status at a Glance

The Problem We Solve:

Without real-time visibility, fleet controllers only discover fatigue issues when drivers report breaches or can't accept new jobs. By then, you're scrambling to find replacement drivers, delaying deliveries, and explaining compliance failures. You need to see fatigue status across your entire fleet in real-time so you can make proactive scheduling decisions and intervene before problems escalate.

With Hubfleet:

The Fleet Fatigue Dashboard provides live visibility into every driver's current work/rest status, available work hours, and upcoming breach forecasts. Controllers can see at-a-glance which drivers are available for new jobs, who needs rest soon, and who's approaching rule limits. Color-coded status indicators (green/amber/red) let you assess fleet capacity instantly and make scheduling decisions with confidence.

Start Shift Early Warning Alerts:

When a driver starts a shift, the Start Shift Simulation (detailed above) flags high-risk shifts and sends email notifications to fleet managers with the level and type of each forecasted breach — so managers know about potential issues at the very start of the day.

Driver-Specific Fatigue Profiles:

Each driver's profile shows their complete fatigue status: current rule set (BFM/AFM/WA), work hours used across all time periods (daily, 7-day, 14-day), night rest compliance, available work time, and next breach forecast. Drill down from fleet-wide dashboard to individual driver profiles in one click. Historical trends show whether individual drivers consistently push limits or maintain conservative margins—critical for performance reviews and targeted coaching.

Fatigue Audit Reports:

Generate comprehensive audit reports showing the number of shifts completed, fit for duty assessments accepted or declined, and any breaches itemised by breach level. These reports are audit-ready and provide the evidence NHVR and HVNL reforms auditors expect to see — a complete picture of your fatigue management in practice, not just a record of breaches after the fact.

Fatigue Event Governance

Systematic Management of Breaches, Exceptions, and Corrective Actions

The Problem We Solve:

When fatigue breaches or exceptional circumstances occur, operators need a systematic way to document, investigate, and resolve them. Without a structured process, incidents go unrecorded, root causes go unaddressed, and auditors find gaps in your fatigue management evidence.

Incident-Based Approach:

Hubfleet treats fatigue breaches and exceptional circumstances as safety events that require structured follow-up. When a rule set limit is breached, operators can create a Non-Conformance Report (NCR) with a single click — capturing the breach details, contributing factors, and context. Each NCR can be risk-rated and corrective actions assigned, all of which feed directly into the risk register and actions register. This closed-loop workflow — from breach detection through risk assessment to corrective action — demonstrates the systematic fatigue governance that NHVR and HVNL reforms auditors expect.

Ready for HVNL reforms Extended Fatigue Hours:

Under HVNL reforms' Alternative Compliance framework, drivers can request extended fatigue hours (extended work or reduced rest) for emergency or unforeseeable circumstances — within absolute outer limits. Hubfleet manages the full request workflow: driver submits the request with an incident report, compliance managers approve or deny in real time, and all events are tracked for pattern analysis and audit evidence.

Quarterly Compliance Reporting:

All fatigue incidents, breaches, NCRs, and corrective actions feed into quarterly compliance reports — giving management a consolidated view of fatigue performance across the fleet. These reports surface trends, highlight repeat patterns, and provide the periodic review evidence that HVNL reforms auditors expect as part of continuous improvement.

What Drivers and Operators Say

"I have tried most of the Approved EWD's on the Australian market. Hubfleet is by far the best. The others are not even close. Great support and a great product. With Hubfleet as an option, there is no reason to delay giving up the old paper based work diary. Those responsible for record keeping and compliance should be strongly encouraging their drivers to use Hubfleet. It makes meeting the required standard of oversight and review much easier."

MarkMKR

App Store

Great to be able to work to the minute. When you stop for a break the location is found (so you don't have to worry about spelling etc). All your driving time calculations are made on the app. I have been scrutinised by authorities without an issue. The new way to record heavy vehicle driving times.

HG Mets

App Store

"I have been on EWD for over 8 years now — the company I work for now has picked Hubfleet as their preferred provider. It is easy to get your head around and gives you all the information and the best thing it's on your phone. Much easier — would recommend to anyone who wants to get away from paperwork."

Peter Bunn

App Store

MarkMKR

App Store

HG Mets

App Store

Peter Bunn

App Store

MarkMKR

App Store

HG Mets

App Store

Peter Bunn

App Store

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4.5 Rating on App Store

10,000+ Downloads on Google Play NHVR approved

HVNL reforms Compliance Benefits

Meet SMS Outcome Area 3 Requirements with Evidence-Based Fatigue Management

Hubfleet's fatigue management capabilities directly address multiple HVNL reforms SMS outcome areas, with particular focus on Outcome Area 3: People—ensuring personnel are not impaired by fatigue and have the competency to perform their roles safely.

For a detailed guide to how HVNL reforms replaces BFM and AFM with flexible Alternative Compliance rule sets, see our Alternative Compliance Hours page.

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Outcome Area 3: People

Fatigue Management Requirements:

Fatigue Risk Monitoring: Real-time dashboards and predictive breach forecasting demonstrate active monitoring of fatigue risk across your workforce
Schedule Legality Checking: Proactive verification of roster designs shows you check compliance before drivers commence work
Evidence-Based Controls: Shift-start simulations, audit reports, and NCRs provide objective data to demonstrate due diligence
Competency in Fatigue Management: Training records linked to fatigue events show personnel understand work/rest requirements and fatigue risk factors

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Outcome Area 2: Risk Management

How Fatigue Features Address Risk Requirements:

Hazard Identification: Schedule legality checking and shift-start breach simulations identify fatigue hazards before they cause incidents
Risk Assessment: Start shift simulations flag high-risk shifts with specific breach types and levels
Control Implementation: Early warning alerts, breach forecasting, and schedule checking are documented controls for fatigue risk
Control Effectiveness: Audit reports with breach itemisation by level show whether fatigue controls are reducing breach rates over time

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Outcome Area 4: Safety Systems

Fatigue Management as a Core Safety System:

Documented Processes: Fatigue event governance workflows and exception procedures are systematic, repeatable processes
Operational Controls: Automated breach detection, start shift early warnings, and NCR workflows are active safety controls
Record Keeping: Complete work/rest records, incident reports, and fatigue event documentation meet regulatory requirements
Continuous Monitoring: Real-time fatigue dashboards and analytics provide ongoing visibility into system performance

PSOE (Present, Suitable, Operating, Effective) Checklist

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Present

Comprehensive fatigue management system covering EWD, schedule checking, fleet monitoring, and fatigue event governance

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Suitable

Tailored to your operations with support for BFM, AFM, WA, Standard Hours, and HVNL reforms Alternative Compliance rule sets

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Operating

Evidence of active use through work diary data, schedule legality checks, shift-start simulations, and incident tracking

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Effective

Measurable outcomes including audit reports with breach itemisation, fit for duty records, and NCR investigations

Get Started in Days, Not Months

Free guides, tools, and frameworks to start preparing for HVNL today — built by Australian compliance specialists and trusted by 500+ fleets.

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HVNL Compliance Guide

What HVNL means for your fleet — explained in plain English

All 5 SMS outcome areas explained
Implementation timeline & milestones
Fleet preparation checklist
Gap assessment framework
Change summary from current HVNL

Read the Guide

HVNL Compliance Toolkit

Free downloadable templates to start preparing today.

Gap analysis template (5 outcome areas)
Pre-audit readiness checklist
SMS implementation tracker
PSOE evidence mapping
Implementation timeline template

Get the Free Toolkit

Audit Preparation Guide

The questions NHVR auditors ask — and where to find your answers.

Common auditor questions by outcome area
Direct answers showing where evidence sits in Hubfleet
PSOE framework explained
Audit-day preparation checklist
Real auditor scenarios

Read the Audit Guide

Want to go deeper?

Browse the full Resources Hub → · HVNL2 Regulatory Analysis →
· Read the blog → · Listen to the Risky Business podcast →

Browse the full Resources Hub

HVNL Regulatory Analysis

Read the blog

Listen to the Risky Business podcast

Frequently asked questions

How is this different from our current EWD system?

Most EWD systems are compliance tools—they track work/rest history and tell you if there's a breach. Hubfleet's fatigue management is a prevention system. We add schedule legality checking (verify rosters are compliant before publishing), shift-start breach simulations (identify potential breaches at the start of every shift), and fleet-wide monitoring with real-time dashboards. You're not just recording fatigue compliance, you're actively managing fatigue risk as part of your [SMS]

We're on BFM now but considering AFM. Can Hubfleet help with the transition?

Yes—many operators use our platform to pilot AFM before committing to full implementation. Start with BFM in Hubfleet, then enable AFM for a subset of drivers or routes to compare outcomes. The system tracks BFM and AFM drivers simultaneously, letting you see side-by-side whether AFM delivers the operational flexibility you need without increasing risk. Once you receive NHVR approval for AFM, flipping drivers to the new rule set is a simple configuration change—no system migration required.

How does the Schedule Checking Tool work?

You define your common shift types (e.g., Shift A: 6 AM–6 PM, Shift B: 2 PM–12 AM) and then combine them into a proposed schedule. The system checks the schedule against the applicable fatigue rules (BFM, AFM, WA, or Standard Hours) and tells you whether it's legal. If the schedule would cause a breach, it identifies which rule is violated and where. You can then adjust and recheck until you have a compliant roster. Once confirmed, you can reuse that schedule template confidently.

What is the Start Shift Simulation?

When a driver starts a shift, the system runs a simulation that assumes the driver works to the limit of their rule set as quickly as legally possible. It checks for potential breaches across all time periods (daily, 7-day, 14-day, night rest). If a breach is forecast, the shift is marked as high risk, the driver is informed, and fleet managers receive an email showing the breach level and type. It's an early warning system based on assumptions about what the driver could do — not a prediction of what they will do.

What happens if a driver goes into breach despite the forecasting and alerts?

With the SMS add-on, operators can create a [Non-Conformance Report (NCR)] from any breach with a single click — documenting the breach level, work pattern leading to the breach, and the driver's work diary history. Each NCR can be risk-rated and corrective actions assigned, feeding into the risk register and actions register for ongoing tracking and management review. This demonstrates due diligence: you had controls in place (schedule checking, shift-start simulations, alerts), and when a breach occurred you investigated it systematically and took corrective action. This is exactly what NHVR and HVNL reforms audits look for.

We have drivers on WA Standard Hours. Is that supported?

Yes — WA Standard Hours, WA BFM, HVNL BFM, HVNL AFM, and all HVNL reforms Baseline and Alternative Compliance rule sets are fully supported. Drivers select their work option when starting a shift as required by the NHVR EWD Standard, and the system applies the correct fatigue rules for all calculations. For operators with drivers across multiple jurisdictions, complete work/rest history is maintained regardless of which rule set each driver is on.