Run Your Fleet Smarter, Not Harder

The all-in-one platform that gives you complete visibility and control over your heavy vehicle operations—without drowning in paperwork

One simple per-driver price • EWD + SMS + Maintenance + Fit for Duty • All in one platform • See Pricing →

Stop juggling spreadsheets, paper, and disconnected systems Hubfleet brings everything together: work diaries, safety management, maintenance, pre-starts, and compliance reporting. One platform, one login, complete visibility.

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The Challenges You Face Every Day

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Drowning in Admin Work

10-15 hours per week chasing drivers for logbooks, checking maintenance records, and preparing compliance reports. Time you should be spending on actual fleet management.

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No Real-Time Visibility

You don't know where your drivers are, what they're doing, or if they're about to breach until it's too late. You're managing blind.

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Wasting Money on Disconnected Systems

Typically paying for a separate EWD provider (~$30/driver), maintenance software (~$15/driver), SMS platform (~$20/driver), plus hours of manual data transfer between them.

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Compliance Stress

HVNL reforms SMS requirements mean more documentation, more evidence, more audits. Your current setup isn't ready.

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Maintenance Chaos

Vehicles breaking down because you didn't catch issues in pre-starts. Repairs typically cost significantly more than preventive maintenance.

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Driver Management Headaches

No way to track who's trained, who's fit for duty, who's got incidents, who needs follow-up. Everything is in different places.

Sound familiar? You're not alone. This is why we built Hubfleet.

What Hubfleet Does For You

Complete Fleet Visibility

See everything in one dashboard

Where every driver is and what they're doing — via real-time telematics
Who's about to breach (before they do)
Which vehicles need attention
All compliance status at a glance

No more chasing people. No more surprises.

Save Days Every Week

Automate the admin work that's eating your time:

Automatic work diary collection (no more chasing drivers)
Pre-start inspections on drivers' phones
Fault reports straight to your dashboard
Compliance reports generated in seconds
Maintenance schedules tracked automatically

Spend your time managing, not administering.

Cut Your Software Costs Significantly

Stop paying for multiple systems:

One platform replaces 3-5 separate tools
One simple per-driver price for everything - see pricing
No integration fees, no data migration costs
No per-vehicle fees (just per driver)

Stop paying for multiple systems:

Fewer NCRs through proactive breach prevention
Lower maintenance costs (preventive vs reactive)
Significant admin time reduction

Everything You Need, All in One Place

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Electronic Work Diary (EWD)

NHVR-approved fatigue management

All work and rest recorded digitally through the driver app
Breach warnings before violations occur
Support for Standard Hours, BFM, AFM, WA Solo, WA 2up
Real-time driver status on your dashboard
Export reports for audits in seconds

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Safety Management System (SMS)

Complete HVNL reforms-ready SMS framework

Pre-built policies and procedures
Risk register with PSOE evidence trackingIncident and hazard reporting
Training records and competency management
Audit-ready reports (PSOE Present, Suitable, Operating, Effective)
4-8 weeks to operational (vs 6-12 months building from scratch)

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Maintenance Management

Prevent breakdowns before they happen

Digital pre-start inspections on driver phones
Fault reporting with photos and priority levels
Scheduled maintenance tracking and alerts
Service history for every vehicle
Defect management workflows

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Fit for Duty Checks

Ensure drivers are safe to work

Daily fitness declarations on driver app
Fatigue, illness, injury, medication, and alcohol self-declarations
Alerts when drivers report unfit
Complete audit trail
Supervisor override workflows

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Fleet Reporting & Analytics

Make decisions with real data

Live dashboard with all fleet KPIs
Breach trends and patterns
Vehicle utilization and health
Driver performance metrics
Compliance status across the fleet
Custom reports for management

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Weighbridge & Mass Management

Mass management made simple

Automatic weight capture from compatible weighbridges
Load tracking and mass compliance
Overload alerts and reporting
Historical load data

Already Have Drivers Using Hubfleet?

Many fleet managers discover Hubfleet because their drivers are already using it.

Here's what typically happens:

One driver signs up for an individual driver plan (no company approval needed)
They tell their mates how much easier it is than paper
Soon you have 5-10 drivers using Hubfleet on their own
You notice the trend and investigate
You realize the full platform solves problems you didn't know could be solved

If this is you:

Your drivers' work diary history transfers seamlessly
They already know the app (zero training needed)
You add SMS, maintenance, and reporting on top
Their individual subscriptions are replaced by your fleet plan, which unlocks centralised reporting, compliance dashboards, SMS, maintenance management, and complete fleet visibility that the driver plan doesn't include — see pricing
Rollout takes days, not weeks

Already Have Drivers on Hubfleet? Talk to Us

What Fleet Managers Achieve with Hubfleet

Real results from real operators:

Dramatically reduce admin time by automating work diary collection, pre-starts, and compliance reporting

Replace 3-5 separate systems with one unified platform — eliminating duplicate data entry and manual transfers

Get HVNL reforms SMS operational in weeks, not months — with pre-built policies, risk registers, and workflows included

Reduce compliance breaches with proactive warnings before violations occur

ROI That Actually Makes Sense

30-Driver Fleet Example

Where 30-driver fleets typically save:

Admin time reduction: 10+ hours/week back for actual fleet management
Software consolidation: replace 3-5 separate systems with one platform
Breach prevention: fewer NCRs through proactive warnings and monitoring
Maintenance costs: preventive maintenance instead of reactive breakdowns
Audit preparation: weeks of preparation reduced to days

Most operators see payback within months, not years. See pricing and calculate your exact ROI below.

Calculate Your Fleet's ROI

How Implementation Actually Works

Week 1-2

System Setup

What we do:

Set up your account and organization structure
Import your vehicle and driver data
Configure your SMS policies (using our pre-built templates)
Set up your risk register and workflows

Your time: 8-15 hours

Week 3-4

Driver Onboarding

What we do:

Train your drivers on the mobile app (2-hour sessions)
Set up manager dashboards and reporting
Configure maintenance schedules
Final system testing

Your time: 12-20 hours

Week 3-4

Week 5-8

Go Live & Support

What we do:

Live support during rollout
Monitor system usage and address issues
Fine-tune workflows based on your feedback
Ensure all drivers are actively using the platform

Your time: 5-10 hours

Total: 4-8 weeks from kickoff to fully operational, 25-45 hours of your time (vs hundreds of hours building from scratch).

Free implementation support included

No consulting fees

No surprise charges.

Unified Platform vs Fragmented Systems

The Fragmented Approach (What Most Operators Do)

Typical software stack:

EWD provider: ~$30/driver/month
Maintenance software: ~$15/driver/month
SMS/risk platform: ~$20/driver/month
Policy management: ~$1,500/year
Typical total: ~$65/driver/month

Hidden costs:

Manual data transfer between systems
Duplicate data entry across platforms
Reconciliation and error fixing
Result: 10-15+ hours/week wasted on system management alone

The Hubfleet Approach (Unified Platform)

Software:

Complete platform: one simple per-driver price - see pricing
EWD + SMS + Maintenance + Fit for Duty all included

Time Savings:

Eliminate manual data transfer between systems
No more duplicate entry across platforms
Automatic cross-system updates
Result: Days of admin time saved every week — worth tens of thousands per year

The result: A fraction of the software cost, plus tens of thousands in operational savings each year.

HVNL reforms SMS Ready Out of the Box

HVNL reforms requires all heavy vehicle operators to have a functioning Safety Management System across 5 outcome areas.

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Frequently asked questions

How long does implementation take?

4-8 weeks from kickoff to fully operational. We provide free implementation support to get you up and running quickly.

Do we need to hire consultants?

Not necessarily. Hubfleet includes pre-built SMS policies, risk registers, and workflows that many operators use to get started on their own. If you already work with a consultant or auditor Hubfleet integrates into their process — giving them better data and saving everyone time.

What if we already have some drivers using Hubfleet?

Perfect. Their accounts transfer to your company account seamlessly. They already know the app, so training time is minimal. You just add the management features on top.

Can we migrate from our current EWD provider?

Yes. We assist with data migration as part of implementation support. Your historical work diary data transfers over.

What if we have vehicles but no assigned drivers?

Hubfleet pricing is per driver, not per vehicle. If you have more vehicles than drivers, you only pay for the drivers. No per-vehicle fees.

Do you integrate with telematics?

Yes. Native integrations with leading Australian telematics providers. Vehicle location, speed, and utilization data flows into Hubfleet automatically.

What about weighbridge integration?

Supported. Automatic weight capture from compatible weighbridges for mass management and compliance.

Can we customize policies and workflows?

Yes. We provide pre-built templates that you can customize to match your operations. Most operators start with our templates and adjust as needed.

What support do you provide?

Phone and email support included. No per-incident charges. Live training sessions during implementation. Ongoing access to video tutorials and documentation.

What's the contract term?

No lock-in contracts. Month-to-month. Cancel anytime. We keep customers by delivering value, not by trapping them in contracts.

Can we try before committing?

Yes. We offer a free trial with full platform access. Test with your team and see the results before you pay.

Compare Hubfleet to Alternatives

Feature

EWD (NHVR approved)
SMS for HVNL reforms
Maintenance tracking
Pre-start inspections
Fit for duty checks
Fleet dashboard
Integration needed
Implementation time
Admin time required
Cost (30 drivers)
PSOE evidence
Audit preparation

Hubfleet

Included
Included
Included
Included
Included
Included
None (unified)
4-8 weeks
4-6 hours/week
See pricing
Automatic collection
3-4 days

Fragmented Systems

Separate provider
Separate system
Separate system
Separate system
Not available
No unified view
Extensive
6-12 months
10-15 hours/week
~$23,400/year
Manual compilation
2-3 weeks

Spreadsheets & Paper

Paper only
Manual docs
Spreadsheets
Paper forms
Not tracked
No visibility
N/A
Ongoing chaos
20-30 hours/week
Low software, huge time cost
Very difficult
4-6 weeks

What Other Fleet Managers and Drivers Say

"I have tried most of the Approved EWD's on the Australian market. Hubfleet is by far the best. The others are not even close. Great support and a great product. With Hubfleet as an option, there is no reason to delay giving up the old paper based work diary. Those responsible for record keeping and compliance should be strongly encouraging their drivers to use Hubfleet. It makes meeting the required standard of oversight and review much easier."

Peter Bunn

App Store App User

"I have been on EWD for over 8 years now — the company I work for now has picked Hubfleet as their preferred provider. It is easy to get your head around and gives you all the information and the best thing it's on your phone. Much easier — would recommend to anyone who wants to get away from paperwork."

MarkMKR — "Best In Class"

App Store App User

4.5 Rating on App Store

10,000+ Downloads on Google Play NHVR approved

Get Started in Days, Not Months

Free guides, tools, and frameworks to start preparing for HVNL today — built by Australian compliance specialists and trusted by 500+ fleets.

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HVNL Compliance Guide

What HVNL means for your fleet — explained in plain English

All 5 SMS outcome areas explained
Implementation timeline & milestones
Fleet preparation checklist
Gap assessment framework
Change summary from current HVNL

Read the Guide

HVNL Compliance Toolkit

Free downloadable templates to start preparing today.

Gap analysis template (5 outcome areas)
Pre-audit readiness checklist
SMS implementation tracker
PSOE evidence mapping
Implementation timeline template

Get the Free Toolkit

Audit Preparation Guide

The questions NHVR auditors ask — and where to find your answers.

Common auditor questions by outcome area
Direct answers showing where evidence sits in Hubfleet
PSOE framework explained
Audit-day preparation checklist
Real auditor scenarios

Read the Audit Guide

Want to go deeper?

Browse the full Resources Hub → · HVNL2 Regulatory Analysis →
· Read the blog → · Listen to the Risky Business podcast →

Browse the full Resources Hub

HVNL Regulatory Analysis

Read the blog

Listen to the Risky Business podcast

Stop Fighting Your Systems. Start Managing Your Fleet.

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Start Free Trial

Recommended for most fleets

Best if you're ready to get drivers logging now and explore Hubfleet at your own pace.

Full platform access — every feature, no limits

Drivers can start on EWD today

Real EWD, SMS, and compliance reporting from day one

No upfront costs · No lock-in contract

Start Free Trial

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Book your Demo

Best for larger fleets or complex setups

Best if you've got specific integration questions, multiple sites, or want a tailored walkthrough first.

Tailored to your fleet and use case

30 minutes with a Hubfleet specialist

See the platform mapped against your fleet's compliance obligations

Get HVNL and SMS questions answered live

Book your 30-Minute Demo

Want to see plans first?

View pricing

500+ Australian operators

NHVR approved

Free trial

Australian-based support

Fleet managers get priority support

Fleet Policy & Procedure Management is part of Hubfleet's complete Safety Management System, designed as safety procedures software for Australian heavy vehicle operators preparing for HVNL reforms. Learn more about our

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