Resources to Power Your Fleet Compliance
Free tools, guides, and templates to help Australian transport operators succeed with HVNL reforms and modern fleet management
HVNL reforms Compliance Toolkit
Four free working spreadsheets to prepare your fleet for HVNL reforms commencement A curated set of editable Excel / Google Sheets tools covering the full HVNL reforms readiness journey — from initial gap analysis through to audit-ready evidence mapping. Subscribe via Mailchimp and we'll email the download links straight to your inbox.
Gap Analysis Template
Score readiness 0–3 against the 19 measures of the SMS Standard
Pre-Audit Readiness Checklist
45-item walk-through across all 5 SMS outcome areas
SMS Implementation Tracker
4–8 week setup plus first 90 days of operating rhythm
Evidence Mapping Guide
Inventory existing evidence against the 19 measures
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HVNL Preparation Resources
Regulatory analysis, gap assessment and implementation planning to ready your fleet for HVNL reforms
HVNL Regulatory Analysis
Understand the reforms, timelines, and what's changing.
Covers:
- The 5 SMS outcome areas explained
- Alternative Compliance Hours breakdown
- PSOE audit methodology
- Side-by-side comparison (old vs new)
HVNL Gap Assessment
Identify where your current systems fall short of HVNL reforms requirements.
You'll get:
- A structured self-assessment
- Priority gaps to address first
- Recommendations by SMS area
- Estimated implementation effort
HVNL Implementation Roadmap
Step-by-step plan from gap analysis to go-live.
Includes:
- Month-by-month milestones
- Resource allocation guide
- Technology selection criteria
- Training & rollout plan
Building Your SMS
Practical playbooks and reference guides to design, build and operate your Safety Management System in Hubfleet
How to Build Your SMS in Hubfleet
The step-by-step playbook — from risk controls and hazards through to onboarded drivers with evidence on day one.
Covers:
- Leadership & governance setup
- Risk Controls Library
- Fleet, people & training
- Going live with EWD
Mapping the NHVR Master Code to Hubfleet
Use the NHVR Master Code (RICP) as your SMS blueprint — see how every Activity, Control and Hazard lands inside Hubfleet.
Includes:
- The 3 layers of the Master Code
- Bow-tie audit trail model
- Full 45-Activity mapping table
- Item-by-item Hubfleet routing
Hubfleet Platform Overview
A scannable index of every Hubfleet solution — EWD, fit for duty, mass, maintenance, risk, SMS and more.
You'll see:
- Without/With Hubfleet comparison
- Full solution index
- 5 SMS outcome area coverage
- Industry-specific capabilities
Compliance Library
In-depth topic guides covering the areas that matter most under HVNL reforms.
Fatigue Management Best Practices
BFM, AFM and WA rules — practical guidance on designing safer rosters and controlling fatigue risk.
Mass Management & Permit Compliance
Stay on the right side of mass limits, permits and load management obligations.
Maintenance Management for HVNL reforms
Build a defensible maintenance program with pre-starts, defects and scheduled servicing.
Training & Competency Assessment
Evidence of driver and manager competency — what's required and how to prove it.
PSOE Evidence Framework Guide
How to demonstrate your SMS is Present, Suitable, Operating and Effective.
The Mixed Fleet Problem
Managing local and long-distance drivers under a single SMS.
Templates & Tools
Policy & Procedure Templates
A live library of editable policies and procedures aligned to the 5 SMS standards — covering Leadership, Risk Management, People, Assurance and Safety Systems.
Control Template Database
A reference database of safety controls mapped to HVNL reforms obligations — use it as a starting point for your own risk register and control set.
Policy & Procedure Templates
A live library of editable policies and procedures aligned to the 5 SMS standards — covering Leadership, Risk Management, People, Assurance and Safety Systems.
Control Template Database
A reference database of safety controls mapped to HVNL2 obligations — use it as a starting point for your own risk register and control set.
Keep Learning
From the Hubfleet Blog
Articles on HVNL reforms compliance, fleet management best practices, safety tips and industry insights for Australian transport operators.
Need help choosing the right resources?
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