Complete Compliance and Safety Management for Australian Transport Operators

From long-haul freight to local delivery, Hubfleet gives transport operators a single platform to manage driver fatigue, vehicle maintenance, mass compliance, and HVNL reform safety management. Replace disconnected systems with one integrated solution.

NHVR-Approved EWD | HVNL reform SMS Ready | No Lock-In Contracts

Start Free Trial

Book a Demo

Why Transport Operators Choose Hubfleet

One platform for EWD, pre-starts, maintenance, mass, and SMS

Standard, BFM, AFM & WA rules in a single EWD

HVNL-ready across all 5 SMS outcome areas

No lock-in contracts — scale up or down anytime

Built for Australian Transport Operations

Icon of a shopping cart filled with an item, representing general freight and linehaul services.

General Freight & Linehaul

Long-haul and regional freight operators managing complex routes, multi-state compliance, and tight delivery schedules.

Icon of a delivery truck with a snowflake symbol indicating refrigerated or temperature-controlled transport.

Refrigerated & Temperature-Controlled

Temperature-controlled freight with added complexity of maintenance monitoring and multi-state operations.

Express & Parcel Delivery

Fast-paced delivery operations requiring efficient driver management and real-time compliance monitoring.

Bulk Haulage

Heavy vehicle operations moving aggregates and bulk materials, with focus on mass management and safety.

Blue delivery truck icon with a location pin on its cargo area.

Livestock Transport

Specialised transport managing HVNL fatigue rules alongside animal welfare documentation requirements.

Blue and black icon of an excavator on a white rounded square background with blue shadow layers.

Heavy Equipment & Oversize

Moving heavy equipment with focus on mass management, load securing, and specialised compliance.

The Transport Operator's Challenge

Running a compliant, efficient transport operation means managing:

Icon of a hospital bed with a blue mattress and headboard.

Fatigue Management Complexity

Multiple fatigue rule sets (Standard, BFM, AFM, WA)
Manual work diary checking and verification
Breach investigation and documentation
Driver training and certification tracking
NHVR audit preparation
Transitioning to HVNL baseline and alternative compliance

Shield icon with a checkmark indicating safety or protection.

Vehicle Safety & Maintenance

Daily pre-start inspections across your fleet
Fault identification and repair workflows
Scheduled maintenance tracking
Service history documentation
Parts and cost management
Downtime reduction

Blue shield icon with a black checkmark symbolizing safety or protection.

HVNL SMS Requirements

Risk register and control management
Incident and hazard reporting
Policy documentation and acknowledgment
Corrective action tracking
Training and competency records
Management review processes
Demonstrating PSOE to NHVR auditors

Many transport operators manage these requirements across multiple disconnected systems — paper logbooks, spreadsheets, separate maintenance software, and manual compliance processes.
Hubfleet brings it all into one integrated platform.

How Hubfleet Helps Bus and Coach Operators

NHVR-Approved Electronic Work Diary

The Challenge:

Paper work diaries are time-consuming, breaches are discovered too late, and manual checking is error-prone. Drivers lose productive time rounding to 15-minute blocks.

Hubfleet Solution:

NHVR-approved EWD Standard, BFM, AFM, and WA rules
Work to the minute, not 15-minute blocks
Real-time breach alerts before violations occur
Start-of-shift breach forecasting flags high-risk shifts
Rest Planner identifies optimal rest durations
GPS verification for work diary accuracy
Offline mode for remote and regional areas
Quick onboarding for new drivers via SMS invite

For Fleet Managers:

Real-time fleet fatigue dashboard showing all driver status
End-of-shift GPS cross-check against EWD entries
Schedule checker to plan shifts and verify available hours
One-click NCR creation for breaches
Audit-ready compliance reports

Vehicle Maintenance Management

The Challenge:

Tracking pre-start inspections, managing faults, scheduling services, and maintaining audit-ready records across paper forms and spreadsheets.

What Hubfleet Does:

Customisable digital pre-start checklists by vehicle type
Mobile fault reporting with photos, GPS, and timestamps
Faults flow into triage → work order → resolution workflow
Service scheduling by kilometres, engine hours, or days
Work order management with task checklists and cost tracking
Parts inventory and stock management
Complete service history per vehicle

Benefits

Catch safety issues before vehicles leave the depot
Faster fault resolution with clear accountability
Never miss scheduled maintenance
Complete maintenance audit trail for NHVR

HVNL Safety Management System

The Challenge:

HVNL requires a systematic Safety Management System covering 5 mandatory outcome areas. Most transport operators are working from paper-based or disconnected systems that can't demonstrate PSOE to auditors.

Hubfleet Solution:

Complete digital risk register with customisable risk matrix
Incident and hazard reporting from the field
Policy library with version control and acknowledgment tracking
Corrective action register (CAR) with closure tracking
Training and competency management with expiry alerts
Management review documentation and scheduling
PSOE evidence across all modules

Why It Matters:

Be HVNL-ready across all your operations
Demonstrate systematic compliance to NHVR
Unified risk management — incidents, faults, and hazards all feed one risk register
Reduce audit preparation from weeks to days

Dashboard showing no urgent actions needed, with sections for overdue critical actions, unresolved incidents, training expiring soon, new hazard reports, and a 30-day summary of safety metrics.

Mass Management & Chain of Responsibility

The Challenge:

Preventing overweight vehicles, documenting mass checks, and demonstrating due diligence for Chain of Responsibility defence.

What Hubfleet Does:

Digital weight recording via the Loads/Trips form
GML single-click entry for general mass limit loads
Detailed axle weight entry for CML and HML loads
Photo capture of weighbridge dockets
Overweight flagging against configured vehicle limits
Mass compliance reports by driver and period
GML, CML, HML, and custom accreditation schemes

Why It Matters:

Prevent costly mass breach fines
Systematic evidence of "reasonable steps" for CoR defence
Audit-ready mass records with GPS, timestamps, and photos
Mass events feed into your SMS risk register

Fit for Duty Assessments

The Challenge:

A driver can be compliant with fatigue hours but still be unfit to drive due to illness, medication, lack of sleep, or other factors. Informal verbal checks leave no audit trail.

Hubfleet Solution:

Daily risk-based pre-shift fitness assessment
Configurable questions with 100-point scoring system
Automated actions based on risk thresholds (auto-approve, supervisor review, or block shift)
Complete audit trail for every assessment
Trend analysis for individual drivers

Why It Matters:

Demonstrates systematic fitness checks for HVNL Outcome Area 3 (People)
Consistent decision-making with documented evidence
Catches fitness issues before they become safety incidents

Custom Forms & Data Capture

The Challenge:

Transport operations involve many documentation requirements beyond standard compliance — toolbox talks, site inductions, load checklists, delivery confirmations, and more.

What Hubfleet Does:

Build any form or checklist for drivers and office staff
Photo capture, GPS, and timestamps on every submission
Mobile-friendly with full offline support
Approval and review workflows
Complete audit trail

Why It Matters:

Replace paper forms across your entire operation
Consistent documentation from all drivers
Every submission is GPS-stamped and traceable

Hubfleet dashboard showing custom form entries list with columns for date, submitted by, and fault name, alongside a menu of form input types like textbox, number, dropdown, and date picker.

Features That Matter for Bus and Coach Operators

Map of Australia with six blue location markers connected by dashed lines representing multi-state operations, featuring a National Heavy Vehicle Regulator accreditation sticker.

Diagram showing V-DAQ at the center surrounded by partner logos including Mix, Geotab, Teletrac Navman, Procon Telematics, and Webfleet.

Circular diagram showing five HVNL2 compliance elements: Leadership & Commitment, Risk Management, People, Assurance, and Safety Systems, arranged clockwise with icons and numbers from 01 to 05.

Getting Started

Week 1-2

Setup & Configuration

Account setup and user creation
Vehicle and driver data import
Pre-start checklists configured for your vehicle types
Policy and procedure library setup
Maintenance schedules configured

Week 3-4

Training & Testing

Management portal training
Driver mobile app training
Test pre-start inspections and fault reports
Full operational cutover with live support
Driver coaching and ongoing check-ins

Week 2-3

Dedicated implementation support included — we'll help you get set up and running smoothly.

Frequently Asked Questions

How long does implementation take for a transport fleet?

Most transport operators are fully operational within 2-4 weeks. This includes driver onboarding, vehicle setup, pre-start checklist configuration, and SMS policy library setup. We provide dedicated implementation support to ensure a smooth transition.

Can Hubfleet handle multi-state transport operations?

Yes. Hubfleet supports Standard, BFM, AFM, and WA fatigue rules in a single EWD. Drivers select their work option when starting a shift and the system applies the correct fatigue rules automatically. Centralised reporting covers all jurisdictions.

What happens when we switch from another EWD?

Drivers use the Fetch External Records feature when starting their first shift — this pulls the last 28 days of data from the previous EWD provider via the EWD Standard API. No gap in records. Drivers should also keep their previous work diary available for the 28-day transition period.

Does Hubfleet integrate with our existing telematics?

Yes. Third-party telematics integration is included free on any EWD + SMS plan — connect your existing provider for enhanced GPS cross-checking and driver behaviour monitoring. Alternatively, Hubfleet offers built-in mobile GPS tracking as an add-on for $10 + GST per driver per month, with no additional hardware required.

How does Hubfleet help with HVNL compliance?

Hubfleet provides a complete digital SMS platform covering all 5 HVNL mandatory outcome areas: Leadership and Commitment, Risk Management, People, Assurance, Monitoring and Improvement, and Safety Systems. The system demonstrates your SMS is Present, Suitable, Operating, and Effective (PSOE) for NHVR audits.

Does Hubfleet work offline in remote areas?

Yes. The driver app works fully offline — EWD, pre-starts, forms, and fault reporting all function without connectivity. Everything syncs automatically when signal returns.

Does Hubfleet work across multiple depots?

Yes. Hubfleet supports multi-site operations with centralised management, user permissions, and consolidated reporting across all locations.

What's the cancellation policy?

Month-to-month subscription with no lock-in contracts. You can cancel anytime.

Get Started in Days, Not Months

Free guides, tools, and frameworks to start preparing for HVNL today — built by Australian compliance specialists and trusted by 500+ fleets.